Open Vacancies

Marketing Administrator

Hours: Part time, 30 hours per week 
Salary: £22,703 p.a. (equivalent to £28,000 FTE)
Location: Hybrid (primarily remote, with Wednesdays in our office in Winnersh Triangle, Wokingham)
How to apply: Please send your CV and a short cover letter to Claire Peggs, HR & Admin Manager, c.peggs@ifis.org by Tuesday 6th October.

About the role

We're looking for a proactive, detail-oriented and highly organised Marketing Administrator to join our small, friendly team.

This is a varied, support-focused role combining marketing administration, CRM and data management, customer support, research, website administration, and support for campaigns and events. You'll help ensure our marketing activities run smoothly and efficiently, supporting colleagues, customers and a range of ongoing projects.

The emphasis is on organisation, accuracy, systems and keeping things running smoothly, rather than creative marketing.

Typical responsibilities include:

• Maintaining CRM records, the marketing databases, and mailing lists.
• Providing administrative and organisational support to the marketing team.
• Conducting market, customer and competitor research.
• Managing enquiries and supporting customers.
• Updating website content using templates, and carrying out routine checks.
• Proofreading and adapting straightforward marketing materials.
• Preparing reports and collating information.
• Supporting marketing campaigns, events, and digital activities such as content scheduling.

Download the full job specification for more details.

About You

We're looking for someone who:

• Has previous experience in administration, marketing support, customer support or a similarly varied support role.
• Is highly organised, accurate and comfortable managing multiple priorities.
• Can take ownership of tasks and see them through with limited supervision.
• Has strong research and communication skills.
• Is confident using Microsoft 365 and learning new systems and digital tools.
• Is proactive, dependable and enjoys helping colleagues and customers.
• Likes finding practical ways to make processes work better.

You don't need a traditional marketing background. Experience gained in administration, customer support, operations or another support role could be equally relevant, and we'll provide training on our specific systems, including HubSpot and Canva.

This role could be a great fit if you enjoy bringing structure to information and processes, producing accurate work, working with systems and data, researching and solving problems, and having plenty of variety in your working week.

Please note: this isn't a creative marketing role. While you'll support a range of marketing activities, the core of the role is administration, coordination, systems, research, data and customer support.

About Us

We are a small, friendly not-for-profit organisation and educational charity dedicated to the sciences of food and health. Established in the 1960s, we work with universities, food companies and government agencies around the world.

What We Offer

• A competitive salary and generous holiday allowance.
• Flexibility in your working hours.
• A friendly and supportive team.
• Genuine variety in your day-to-day work.
• Opportunities to learn and develop new skills.
• Meaningful work that supports the global food and health research community.
• The chance to make a visible contribution within a small organisation.
  
  

Use of AI in your application

We are happy for candidates to use AI tools to help prepare their application. However, your application should accurately reflect your own skills, knowledge and experience, and you should be comfortable discussing your experience in detail at interview.

We are interested in hearing about your experience in your own voice, so if using AI, please use it to support your application rather than replace it.

How to Apply

Please send your CV and a short cover letter to Claire Peggs, HR & Admin Manager, c.peggs@ifis.org by Tuesday 6th October.

Our commitments

IFIS signed the Time to Change Employer Pledge in 2020, making a public commitment to reducing stigma around mental health and to making sure IFIS is a safe, supportive and open environment. 

We signed the Publishers SDG (Sustainable Development Goals) Compact and are committed to developing and enhancing our sustainability practices.

IFIS is committed to encouraging equality, diversity and inclusion and eliminating unlawful discrimination for all. As our diversity and inclusion statement and equal opportunity policy illustrate, we are committed to a culture of fairness and respect regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race (including colour, nationality, and ethnic or national origin), religion or belief, sex and sexual orientation, and any combination of these. 

IFIS has an inclusive recruitment policy based purely upon individual skills and qualities – we remove personal identifiers from applications prior to review by the hiring manager; all applicants are shortlisted based upon a standard scoring matrix matched to the job description; all interviewees are asked the same questions based upon the job description; we encourage flexible working practices.